Administrator

Administrator
Full Time / Monday-Friday
Permanent
Birmingham
Paying upto £28,000 DOE

My client is seeking a highly organised and proactive administrator to join their team on a Permanent basis.
This role will involve supporting senior staff with administrative tasks, managing office supplies, coordinating training programs, and overseeing compliance with safety and regulatory standards.

Duties:

• Handle incoming and outgoing phone calls.
• Maintain and manage the Outlook calendar, ensuring appointments and meetings are scheduled efficiently.
• Oversee the smooth operation of the reception area, acting as the first point of contact for visitors and clients
• Maintain and manage stock lists for office and kitchen supplies.
• Organise and circulate internal enquiries to the appropriate teams.
• Monitor staff training requirements, identifying skill gaps and opportunities for development.
• Book and manage training sessions, renewals, and grants, including Skills and Training Fund applications.
• Administer IHASCO training and Toolbox Talks for staff development.
• Manage the company’s training portal, ensuring data and certifications are uploaded and saved accurately.
• Manage cleaning contracts for the office and ensure service continuity.
• Schedule and track vehicle bookings.
• Plan and organise events for clients and staff, ensuring smooth execution and meeting objectives.
• Oversee workwear renewals and stock management to ensure adequate supplies for staff.
• Manage staff holiday records using the Atlas system, ensuring accurate records are maintained.
• Create and update new enquiries on the WIP system.
• Progress enquiries to quotes on request from contract managers.
• Convert quotes to live jobs upon request, generating unique job numbers and maintaining documentation.
• Oversee calibration checks on measuring devices, ensuring compliance with company operating procedures.
• Collate and report on driver performance from vehicle tracker data, sharing reports with the relevant stakeholders.
• Monitor and track vehicle whereabouts, reporting any anomalies to the appropriate parties for corrective action.

Ideal Candidate:

• Proven experience in office administration, or a similar role.
• Strong communication skills with a professional demeanour when interacting with staff, clients, and visitors.
• Excellent organisational and time-management skills with the ability to prioritise multiple tasks.
• Proficiency with Microsoft Outlook, Excel, and other office software.

If this sounds like the role for you, please send your CV to Katie.